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MINUTES OF THE ANNUAL MEETING
HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.
October 17, 2005
7:00 PM
The Annual Meeting of the Hunter’s Run Condominium Association, Inc. was held on the evening of October 17th, 2005, beginning at 7:00 PM, at the Hampden Branch Library, 9655 East Girard Avenue, Denver, CO. All homeowners had been notified of the time, date, and place of the Annual Meeting by mail at least 15 days in advance. Meeting agenda and proxy notices were included in the mailing.
REGISTRATION/CALL TO ORDER/CONFIRMATION OF A QUORUM
Homeowners attending the meeting were asked to sign-in. The meeting was called to order by Mark Overton, President. Board members were introduced as follows: Michael Westcott, Mary Ann Kill, Greg Chavez, Bonnie Ra, Georgia Swearingen and Mark Overton. Anne Garnera arrived later in the meeting. Representing management: Kim Maguire of Premier Property Management, LLC. Kim confirmed for the Association that a quorum of voting members to include proxies was present, with the total being 45. A quorum of 27 is required by the Bylaws of the Association.
APPROVAL OF THE MINUTES OF THE 2004 ANNUAL MEETING
The Minutes of last year’s Annual Meeting held on October 18, 2004 were approved, as circulated. A motion for approval of the 2004 Minutes was made by Mr. Swedberg and seconded by Ms. Craig. The motion was unanimously approved by a show of hands.
RESERVE TRANSFER RESOLUTION
A tax resolution was motioned by Ms. Ra and seconded by Ms. Craig and was unanimously approved by a show of hands as follows:
“Any amounts collected by the Association in excess of operation expenses for the year ended December 31, 2005 shall be set aside for future major repairs and replacements and allocated to capital improvements”.
Minutes of the Annual Meeting Hunter’s Run Condominium Association October 17, 2005 Page 2
FINANCIAL REPORT
Ms. Maguire, Premier Property, reviewed the Unaudited Financial Statements of the Association. The statements included the Balance Sheet as of September 30, 2005 and the Income Statement for the nine months ended September 30, 2005. The 2006 Operating Budget was also distributed and reviewed with the Homeowners. The 2006 Operating Budget reflects an increase in monthly dues for 2006. It was noted that dues had not increased since 2001. The dues increase is as follows: $105 to $115, $117 to $128, $137 to $150, $147 to $157.
PRESIDENT’S REPORT
Mark Overton reported on the state of the Association for the past year. Several significant capital improvement projects were highlighted by Mr. Overton including: Final Phase of the replacement of rock retaining walls. A new iron fence and stone pillars were installed on Syracuse and Harvard. The Board is currently in negotiations with the Hunters Run Apartments to share the cost of installing the same type fence between the two properties. It was noted that the Hunter’s Run Apartments will look at the possibility in 2006. Lighting will also be placed on the top of the stone pillars, including the replacement of the current white globe lighting that is around the pool area. A new secured pool gate was also installed. The Board is currently reviewing the current light poles around the property and sign replacements. New trees are being discussed by the Board for install in the spring or fall.
ELECTION OF DIRECTORS
After reviewing the election process, a call for nominations to the Board of Directors was made. Four positions are open, each a two year term.
The following candidates elected to run for a Board position:
Greg Chavez
Mary Ann Kill
Michael Whalen
Bob Swedberg
Minutes of the Annual Meeting Hunter’s Run Condominium Association October 17, 2005 -3-
Due the fact that only four candidates were running for the four open positions, Ms. Gallagher motioned that a vote by acclamation be held rather than filling out of ballots. Mr. Maguire seconded the motion and the motion was unanimously passed by voice vote. All four homeowners will serve a two year term.
GENERAL HOMEOWNERS BUSINESS:
Mr. Overton opened the meeting to discussion and/or questions concerning general homeowner business. Some of the items discussed were: (1) Install new mailboxes so it is harder to break into them. It was noted that new mailboxes were installed less than 10 years ago. (2) A new website has been developed to be in compliance with the Senate Bill 100 that was passed June 1, 2005. (3) There have been several car break-ins. Homeowners are encouraged to store valuables in the trunk or in their home. It noted that the vehicles that had been broken into were Honda’s. (4) The Association will be spraying and treating trees in 2006 and also several will be pruned. (5) Parking was mentioned and the possibility of permit parking. The Board has reviewed this possibility and it would be very difficult to manage without a full time parking attendant patrolling the parking lot for violators.
ADJOURNMENT:
The meeting adjourned at approximately 7:40 P.M.
Respectfully submitted,
Kim Maguire Community Manager Hunter’s Run Condominium Association
Attachments: Incorporated herein by reference – (1) HRCHA Annual Meeting Agenda, (2) Hunter’s Run Condominium Association Financial Statements dated September 30th 2005, (3) HRCA 2006 Operating Budget.
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