HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Monday, January 30, 2006

I. CALL TO ORDER

The January 2006 meeting of the Board of Directors of the Hunter’s Run Condominium Association, Inc. was held on the evening of January 30, 2006 at the Ross University Hills Library, 4310 E. Amherst Avenue, Denver, Colorado 80222.  The meeting was called to order at 6:00 p.m. by Board President, Mr. Overton.  Board Members present: Michael Whalen, Michael Westcott, Bob Swedberg, Bonnie Ra and Mark Overton. Absent, Greg Chavez and Mary Ann Kill. Representing management: Kim Maguire with Premier Property Management, LLC.  Homeowners in attendance were Georgia Swearingen and Tia Luna.

II. REVIEW AND APPROVAL OF MINUTES, NOVEMBER 21, 2005

The minutes from the November 21, 2005 meeting were reviewed by the Board.  Mr. Swedberg made a motion to accept the minutes.  Seconded by Mr.Whalen.  The Board, with Mr. Overton abstaining, unanimously approved the motion.

III. REVIEW AND APPROVAL OF THE DECEMBER 31, 2005 FINANCIALS

The month ending December 31, 2005 financials were reviewed. Mr. Westcott motioned to accept the financial statements as of and for the period ending December 31, 2005 as presented. Ms. Ra seconded the motion and the Board, with Mr. Overton abstaining, unanimously approved the motion. 

IV. LANDSCAPE COMMITTEE REPORT

Ms. Maguire obtained two bids for large tree pruning.  All Board Members will be emailed the following day on the final costs from each proposal.  Approval via electronic mail will then be conducted.

V. MANAGER’S REPORT

Ms. Maguire reviewed the Manager’s Report with the Board.  Significant items discussed were:

1. Ms. Maguire asked the Board about their vision for the 2006 Reserve Expenses. It was noted that several items will be reviewed and considered:

a. Painting Schedule with a new color scheme for Buildings.  Possibly completing six buildings instead of three buildings on the painting schedule this year since we skipped the painting schedule in 2005 due to the expense of the fence and columns.  Ms. Maguire will obtain bids and three different color schemes.

b. Various landscape improvements with focus on additional trees and additional flowering beds. With attention to flowering beds around the newly installed iron fence and columns.

c. Replacement of all signage throughout the property, so it is consistent.

d. Replacement of all lamp post lighting, a new fresh updated look is needed along with the replacement of deteriorating posts that are over 15 years old.

e. Installation of handrails along stairs located at Building L and M.

f. Concrete trash enclosures, replacing the wood picket enclosures.

g. Reconstructing the pond between I and J with perhaps a water fountain.

1 Ms. Maguire presented a spreadsheet and the costs to the Association regarding the ponds. It was noted that significant money is spent each year on maintenance and water bills.

2 Ms. Maguire asked for Board Volunteers to monitor the website and develop an informational homepage for interested buyers, owners and tenants.  Mr. Whalen and Mr. Swedberg volunteered to take on this responsibility.

3 Ms. Maguire presented the Tow Report. We continue to have several vehicles that have expired tags.

4 Ms. Maguire updated the Board on the H104 frozen fire sprinkler line that occurred in the bedroom closet. The homeowner turned damages into her homeowners insurance and the Association repaired the broken line and the drywall damage per the Declarations of the Association Insurance Articles.

5 Ms. Maguire reported that all 1099 forms have been mailed and that they were preparing the records for pickup by the Auditor.

VI.   OLD BUSINESS

Mr. Overton and Ms. Maguire updated the Board on the current fence/column lights installation. The Engineer that will be filing a report with Arapahoe County has been in New Orleans due to the hurricane the last couple months and will be back 2/2/06.  Ms. Maguire will follow-up with the Engineer so a letter is submitted for approval through the Building Department of Arapahoe County.  Ms. Maguire will notify the electricians to order the lanterns and the trench contractor to begin the final phase of the project.

VII. NEW BUSINESS

The next Board Meeting dates are 2/23, 3/20, 4/17, 5/15 and 6/19.  The second half of the year cannot be schedule with the Library until June 2006.  The meetings will be held at 6 p.m. at the Ross University Hills Library.

VIII. CORRESPONDENCE

The Board reviewed a letter from a property manager at Building G requesting to waive late fees. The Board unanimously denied the request to waive any late fees. Mr. Overton is checking into the request for handicap parking for a tenant at Building J. The Board reviewed the complaint and the violation letter regarding noise at Building B.

IX. ADJOURNMENT

Mr. Overton made a motion to adjourn the monthly meeting at 7:20 p.m.  Mr. Swedberg seconded the motion.  Motion passed unanimously.  

Respectfully submitted,

Kim Maguire, Community Manager