HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Thursday, July 27, 2006

I. CALL TO ORDER

The July 2006 meeting of the Board of Directors of the Hunter’s Run Condominium Association, Inc. was held on the evening of July 27, 2006 at the Ross University Hills Library, 4310 E. Amherst Avenue, Denver, Colorado 80222.  The meeting was called to order at 6:00 p.m. by Board President, Mark Overton.  Board Members present: Mark Overton, Bob Swedberg, Bonnie Ra, Greg Chavez, Michael Westcott and Mary Ann Kill. Absent, Michael Whalen, Representing management: Kim Maguire with Premier Property Management, LLC.  No Homeowners were in attendance. Darrow Rogers and Chris Pizzo with Executive Coatings and Contracting, Inc., were in attendance. It was noted that the June 2006 meeting was canceled due to a lack of a quorum.

II. EXECUTIVE COATINGS AND CONTRACTING

Darrow and Chris with Executive Coatings attended the meeting to discuss the progress of the entire community painting project. The balcony/patio railings have been taking longer to dry/cure and homeowners should wait at least one week before the railings are completely dry.  It was noted that Executive Coatings and Contracting, Inc., encountered some rotted support beams under the balcony and got approval to start replacing the rotted beams and fascia boards that are on the balcony at the older buildings.  It was noted that the buildings that were done would be checked for completeness and that Ms. Maguire, Ms. Ra and Mr. Chavez would walk the buildings that were complete with Executive Coatings.  Once that is done a notice will be posted at the buildings for the homeowners to contact Executive Coatings with other areas that may have been missed. The tentative walk through date will be August 1, 2006 at 5:30 p.m.

III. REVIEW AND APPROVAL OF MINUTES, MAY 15, 2006

The minutes from the May 15, 2006 meeting were reviewed by the Board.  Mr. Swedberg motioned to accept the minutes as written. Seconded by Ms. Kill.  The Board with Mr. Overton abstaining unanimously approved the motion.

IV. REVIEW AND APPROVAL OF THE MAY AND JUNE, 2006
FINANCIALS

The month ending May 31, 2006 and June 30, 2006 financials were reviewed. Mr. Westcott motioned to accept the financial statements as of and for the period ending May 31, 2006 as presented. Ms. Ra seconded the motion and the Board, unanimously approved the motion with Mr. Overton abstaining.  Mr. Swedberg motioned to accept the financial statements as of and for the period ending June 30, 2006.  Ms. Kill seconded the motion and the Board, unanimously approved the motion with Mr. Overton abstaining.  

V. MANAGER’S REPORT

Ms. Maguire reviewed the Manager’s Report with the Board.  Significant items discussed were:

a. The water bill at Building J is extremely high.  Ms. Maguire will post noticesfor maintenance to investigate possible toilet or faucet leaks and replace flappers as needed paid for on a one time basis by the HOA

b. Ms. Maguire presented the Colorado Clean Air Act that was signed by Governor Owens. There is no smoking allowed in the cabana, pool or breezeways or entrances to any units.

c. It was noted that several violation letters were mailed to homeowners regarding laundry hanging on railings, items other than patio furniture on the patios, proper placement of For Sale and For Rent signs. Several cars were towed last month due to expired tags, improper parking in handicap areas and inoperable vehicles.

d. The Board via electronic vote approved the installation of flowers by The Garden Keeper at the cabana and by the pool area.

e. It was noted that foreclosures are the highest ever in Colorado and that Hunters Run does have four that are being foreclosed on at this time.

 VI.LANDSCAPE COMMITTEE REPORT

There was no new updates regarding landscaping for the month of July.

VII.  OLD BUSINESS

Ms. Maguire will purchase new trash receptacles for the Cabana area. The pond between I and J will be left as is for the remainder of the year. Ms. Kill motioned to have Executive Coating and Contracting replace the rotted wood beams as needed on the balconies of the older buildings.  Ms. Ra seconded the motion and the motion passed unanimously with Mr. Overton abstaining.

VIII. NEW BUSINESS

Mr. Chavez approved for Ms. Maguire to purchase $4,000 of new pet pickup stations for the community.  It was noted that we could save significant money on the bags with a different vendor. Ms. Kill seconded the motion and the motion passed unanimously with Mr. Overton abstaining. The proposal for landscape improvements presented by the Landscape Committee was reviewed from the June meeting.  Ms. Kill motioned to accept the Urban Farmer proposal and delete the cost of over seeding due to the extreme heat.  Ms. Ra seconded the motion. The motion passed unanimously with Mr. Overton abstaining.

Management will try to recreate the leak at Building M103 and repair if needed. The Board discussed the concrete landings at the older Buildings. Ms. Maguire will contact Darrow with Executive Coatings to get a bid to paint/epoxy each landing on the first, second and third floors, excluding the breezeways. Ms. Maguire was asked to replace several concrete stairs that are getting hit with furniture and appliances at the newer buildings from people moving in and out.  Ms. Maguire will order more stair replacements. Mr. Overton presented the Board with the proposed Management Agreement between Hunter’s Run and Premier Property Management, LLC.  Premier Property Management, LLC has not gotten a pay increase since June 2004. Premier Property Management, LLC suggested that they would not increase their management fee again this year and in turn meet with the Board every other month.  Ms. Kill motioned to accept and approved the contract as presented. Mr. Chavez seconded the motion.  Motioned passed unanimously with Mr. Overton abstaining. M105 has requested a handicap parking space.  The Board has asked Ms. Brooks to provide proper handicap parking registration so the vehicle will not be towed. The Board reviewed issues presented by Ms. Elvira Fay at Building F.  All issues have been resolved and homeowners that discover cars illegally parked in the handicap parking spaces should call the Arapahoe County Sheriff to tow those vehicles.  If homeowners discover other vehicles blocking other spaces they should call management with the owners unit number if possible so the situation can be addressed with that owner.  

IX. ADJOURNMENT

Ms. Kill made a motion to adjourn the monthly meeting at 7:30 p.m.  Mr. Chavez seconded the motion.  Motion passed unanimously.  

The next Board Meeting is 9/18/06. The 2007 Budget will be presented to the Board and discussed at the September meeting.  The meetings will be held at 6 p.m. at the Ross University Hills Library.

Respectfully submitted,

Kim Maguire

Kim Maguire, Community Manager