HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
Monday, March 10, 2008
I. CALL TO ORDER
The March 2008 meeting of the Board of Directors of the Hunter’s Run Condominium Association, Inc. was held on the evening of March 10, 2008 at the Ross University Hills Library, 4310 E. Amherst Avenue, Denver, Colorado 80222. The meeting was called to order at 6:03 p.m. by President, Mark Overton. Board Members present: Mike Westcott, Bonnie Ra, Mary Ann Kill, Mike Whalen, and Georgia Swearingen. Absent, Bob Swedberg. Representing management: Kim Maguire with Premier Property Management, LLC. Homeowner in attendance; James McRae. Also in attendance was Chief Rhodes, with the Cunningham Fire Department.
II. CUNNINGHAM FIRE DEPARTMENT PRESENTATION
Chief Rhodes attended the Board meeting to discuss updates regarding the Cunningham Fire Department.
III. REVIEW AND APPROVAL OF MINUTES
The minutes from the January 14, 2008 meeting were reviewed by the Board. Mr. Whalen motioned to accept the minutes with two corrections. Seconded by Ms. Ra. The Board unanimously approved the motion.
IV. MANAGERS REPORT
a. Ms. Maguire presented month ending January 31, 2008 financials. Ms. Maguire noted that the Reserve Savings at Castle Rock Bank was supposed to have $80,000 moved into a CD. The rates fell drastically and the funds are earning close to what the CD rates are right now. Ms. Maguire will monitor rates and request to move funds when we see an increase in rates. Ms. Kill motioned to accept the minutes as presented. Ms. Swearingen seconded the motion. Motion passed unanimously.
b. Ms. Maguire reviewed the delinquency summary with the Board. It was noted that there are nine owners with balances over $1,000.00.
c. Ms. Maguire reviewed the current CD’s that we close to maturing. Based on a question from the Board, Ms. Maguire will call the Bank regarding funds over $100,000 being insured by the FDIC. Ms. Maguire will move one of the CD’s from Colorado State Bank when it matures this year to keep balances under $100,000 per Bank. Ms. Maguire will communicate CD rates with Ms. Kill and Ms. Ra when CD’s mature.
V. OLD BUSINESS
a. An electronic vote was completed on February 13th and February 14th to hire Brashier & Foss, CPA, PC to conduct the 2007 Audit and Taxes for the Association. Ms. Maguire will ask the CPA to ensure that the 2007 Audit be completed timely.
b. Brief discussion was held regarding the Association’s insurance and further discussion will be held at a later date.
VI. NEW BUSINESS
Mr. McRae was in attendance to discuss approvals for improvements to his condominium, to include a new skylight to replace an existing skylight and to replace the deck boards with new boards made out of a type of Trex material. Both of these requests were approved. The last request was for french doors to replace the existing sliding patio doors. This request was not approved in an effort to keep the continuity the same within the community. A request for a handicap spot for a Resident by Building B was approved. Signage will go up next week. It was reported by a Resident that sugar was poured in their gas tank. A police report was filed. The new foreclosure law was presented to the Board. The Swingle Treat and Inspect Contract was reviewed. Ms. Kill motioned to approve the contract, with no prepayment authorization. Seconded by Ms. Swearingen. Motion passed unanimously. The passed pool contractor cannot submit a proposal this year due to manpower issues. Ms. Maguire presented a proposal from Perfect Pools, for the same contract amount and contacted references. Ms. Kill motioned to approve the contract. Motion seconded by Ms. Ra. Motion passed unanimously. Ms. Maguire presented the pond contract. Ms. Kill motioned to approve the contract with Aquatic Ecosystems, seconded by Mr. Whalen. Motion passed unanimously. Ms. Kill announced the spring walkthrough to be held on April 14, 2008 at 5:15 p.m.
VII. CORRESPONDENCE
A request from a homeowner to have the mow date other than a Monday or a Friday was presented to the Board. The Board would like the mow date to continue to take place on Friday’s so the property is ready for weekends, for owners, guests and open houses.
VIII. ADJOURNMENT
Ms. Kill made a motion to adjourn the monthly meeting at 7:45 p.m. Mr. Whalen
seconded the motion. Motion passed unanimously.
The next meeting will be held on May 5, 2008. The meeting will be held at 6:00 p.m. at
the Ross University Hills Library.
The Board then went into Executive Session to discuss Attorney issues.
Respectfully submitted,
Kim Maguire, Community Manager
