HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Monday, May 5, 2008

I. CALL TO ORDER

The May 2008 meeting of the Board of Directors of the Hunter’s Run Condominium Association, Inc. was held on the evening of May 5, 2008 at the Ross University Hills Library, 4310 E. Amherst Avenue, Denver, Colorado 80222.  The meeting was called to order at 6:02 p.m. by President, Mark Overton.  Board Members present: Mike Westcott, Bonnie Ra, Mary Ann Kill, Mike Whalen, Georgia Swearingen and Bob Swedberg. Representing management: Kim Maguire with Premier Property Management, LLC. There were two Homeowner in attendance..  Also in attendance was David Dunda, with the Urban Farmer, Inc.

II. URBAN FARMER RECAP OF SPRING WALKTHROUGH

Mr. Dunda with Urban Farmer discussed irrigation options to conserve water.  There are several irrigation options that Mr. Dunda will get prices on for the Board to review to install at the property.  Mr. Dunda will also provide a proposal for lawn edging replacement in several areas that have rusted out.  Mr. Dunda was also asked to cap off certain irrigation heads that are over watering the turf.  Mr. Dunda will provide a proposal to the Association for lockbox devices and or security cables which will help deter the thieves from stealing the copper from the irrigation backflows.

III. REVIEW AND APPROVAL OF MINUTES

The minutes from the March 10, 2008 meeting were reviewed by the Board.  Ms. Ra motioned to accept the minutes as presented. Seconded by Ms. Swearingen.  The Board unanimously approved the motion, with Mr. Swedberg and Mr. Overton abstaining.

IV. MANAGERS REPORT

                  a.            Ms. Maguire presented month ending March 31, 2008 financials. Ms. Maguire noted that there are a couple CD’s maturing.  Per the Boards request, Ms. Maguire will report rates to Ms. Ra and Ms. Kill for approval and renew for another one year term.  It was also noted that Ms. Maguire, per the Auditors note has placed the Bank Statements in the Board Packet.  The Board decided that instead of the Bank Statements being enclosed in the Board Packets, that Ms. Maguire scan the documents and email them to Mr. Swedberg, Mr. Westcott and Ms. Ra for review.  Ms. Kill motioned to approve the financial statements as presented, seconded by Ms. Ra. Motion passed unanimously.

                  b.            Ms. Maguire reviewed the delinquency summary with the Board. It was noted that  there are nine owners with balances over $1,000.00.  We currently have 145 rentals in the community, out of 270 units.

V. OLD BUSINESS

There was no Old Business to discuss.

VI. NEW BUSINESS

Ms. Maguire requested a Reserve Study update, since the current Reserve Study is out of date. Ms. Maguire will get the proposal from Bradley Properties and email the Board for approval. Ms. Maguire presented the proposal from Brashier & Foss, CPAs, PC to complete the Audit and Taxes for next year. Ms. Kill motioned to accept the proposal as presented, seconded by Mr. Whalen.  Motion passed unanimously. The Board approved the 2008 Pool letter to be mailed with the new pool keys the third week in May. It is noted that the homeowners that are delinquent in their HOA dues will not receive a pool key, until their account is current. A letter from the Cunningham Fire Department will be mailed to all owners in a separate mailing, informing owners that no gas or charcoal grills are allowed on the property balconies/patios.  It was noted that the Association also put out communication to the owners and the residents about this issue last year in May. Ms. Maguire included copies of House Bill 1270 that was signed by Governor Ritter for their review. Ms. Maguire included copies of potential rebates from the Water Department and from Xcel Energy for review. Ms. Maguire presented a request from a Resident to allow him to park his scooter next to a trash enclosure and also pad lock the scooter to the trash enclosure. The Board did not approve this and asked that the scooter be locked up at the bike rack by Bldg L.  The Board approved for Ms. Maguire to purchase another bike rack for these types of issues to accommodate the residents that drive scooters or bikes as a main source of transportation. Mr. Whalen will assist Ms. Maguire in the placement of the bike rack. The Board approved an ARC for B307 to install a new door as submitted, at the homeowner’s expense.  The Board did not approve the door handle that was submitted. Ms. Maguire will inform the owner.  The Board also did not approve the swamp cooler, roof vent or new roofing materials for B307. Ms. Maguire and the Cherry Creek Water Department spoke about the plans with the ponds for the summer. It was recommended that the Association does not use the high sprayers and just use bubblers to aerate the water.  The Board had some discussion about the future water issues and costs with regards to maintain the ponds every year.  The Board will continue discussion on this at a later date. The Board briefly discussed the options of recycle.  It was researched several years ago and the recycle bins would have to be placed on parking spaces, thus removing more parking from the complex and it was decided that the parking is so limited now that the Association could not afford to lose anymore spaces.  It was discussed that there are recycle bins off of Parker and Florida at the Albertson’s store.

VII. ADJOURNMENT

Ms. Kill made a motion to adjourn the monthly meeting at 7:31 p.m.  Mr. Whalen
seconded the motion.  Motion passed unanimously.  
The next meeting will be held on June 17, 2008.  The meeting will be held at 6:00 p.m. at
the Ross University Hills Library.

Respectfully submitted,
Kim Maguire, Community Manager