MINUTES OF THE ANNUAL MEETING HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC. October 13, 2008
6:30 PM
The Annual Meeting of the Hunter’s Run Condominium Association, Inc. was held on the evening of October 13th, 2008, beginning at 6:30 PM, at the Ross University Library, 4310 East Amherst Avenue, Denver, CO. All homeowners had been notified of the time, date, and place of the Annual Meeting by mail at least 15 days in advance. The meeting agenda, proxy notices, annual disclosure information and website information to review the proposed 2009 Budget were included in the mailing.
REGISTRATION/CALL TO ORDER/CONFIRMATION OF A QUORUM
Homeowners attending the meeting were asked to sign-in. The meeting was called to order by Bonnie Ra, Vice President. Board members were introduced as follows: Michael Westcott, Secretary, Mary Ann Kill, Treasurer, Bonnie Ra, Vice President, Michael Whalen, Member at Large. Absent; Robert Swedberg, Member at Large and Mark Overton, President. Representing management: Kim Maguire of Premier Property Management, LLC. Kim confirmed for the Association that a quorum of voting members to include proxies was present, with the total being 56, 23 in person and 33 by proxy. A quorum of 27 is required per the Bylaws of the Association.
APPROVAL OF THE MINUTES OF THE 2007 ANNUAL AND BUDGET RATIFICATION MEETING
The Minutes of last year’s Annual and Budget Ratification Meeting held on October 15, 2007 were approved, as circulated. A motion for approval of the 2007 Minutes was made by Ms. Wafer and seconded by Ms. Craig. The motion was passed unanimously by a show of hands.
RESERVE TRANSFER RESOLUTION
The approval for the tax resolution was motioned by Mr. Clem and seconded by Mr. Coffman and was unanimously approved by a show of hands as is noted below:
“Any amounts collected by the Association in excess of operation expenses for the year ended December 31, 2008 shall be set aside for future major repairs and replacements and allocated to capital improvements”.
FINANCIAL REPORT/PRESIDENT REPORT
Ms. Maguire, Premier Property, reviewed the Unaudited Financial Statements of the Association. The statements included the Balance Sheet as of September 30, 2008 and the Income Statement for the nine months ended September 30, 2008. Ms. Maguire reviewed the proposed 2009 Budget to all homeowners. The Budget was reviewed and approved by the Board in September. The majority of the homeowners of the Association did not reject the proposed budget; therefore the 2009 Budget was ratified at the meeting. The Board of Directors were thanked for their services this past year.
ELECTION OF DIRECTORS
It was noted that there are three positions open, each a two year term. These terms will end in 2010.
The following candidates elected to run for a Board position:
Mark Overton Bonnie Ra Michael Westcott
Ms. Maguire asked for nominations from the floor. There were no nominations. Therefore nominations were then closed. Due the fact that only three candidates were running for the three open positions, Mr. Overton motioned that a vote by acclamation be held rather than filling out of ballots. Mr. Coffman seconded the motion and the motion was unanimously passed by a show of hands vote. All three homeowners will serve a two year term, expiring in 2010.
GENERAL HOMEOWNERS BUSINESS:
Ms. Maguire opened the meeting to discussion and/or questions concerning general homeowner business. Some of the items discussed were: (1) Water usage/Board to discuss at the next meeting to promote replacing toilets and checking flappers for leaking (2) Management will send out a letter to all Auto Payment homeowners regarding the increase will take effect with January payment and no form will need to refilled out (3) the Reserve Study will be posted on the website (4) a new contractor will be hired for snow removal and for landscape services for 2009 (5) Sex offenders; homeowners are encouraged to be aware of sex offenders living in the area. There is a link on the HOA website regarding sex offenders.
ADJOURNMENT:
The meeting adjourned at 7:15 P.M., with a motion made by Ms. Brody and seconded by Mr. Stockmeyer.
Respectfully submitted,
Kim Maguire, CMCA Community Manager Hunter’s Run Condominium Association, Inc.
Attachments: Incorporated herein by reference – (1) HRHOA Annual Meeting Agenda, (2) Hunter’s Run Condominium Association Financial Statements dated September 30th 2008 (3) Meeting Minutes Dated October 15, 2007
