HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Tuesday, January 27, 2009

6:00 P.M.

I. CALL TO ORDER

The January 2009 meeting of the Board of Directors of the Hunter’s Run Condominium Association, Inc. was held on the evening of January 27, 2009 at the Aurora Municipal Building, 15151 East Alameda Parkway, Aurora, Colorado.  The meeting was called to order at 6:00 p.m. by Vice President, Bonnie Ra. Board Members present: Bonnie Ra, Georgia Swearingen, Mike Whalen, Mary Ann Kill, and Bob Swedberg. Absent, Mark Overton and Mike Westcott.  Representing management: Kim Maguire with Premier Property Management, LLC.  There was one homeowner, Sherri Brody in attendance. 

II. REVIEW AND APPROVAL OF MINUTES

The minutes from the September 15, 2008 and October 13, 2008 were approved by the Board electronically in October 2008.  Ms. Swearingen motioned to ratify both sets of approved meeting minutes. Seconded by Ms. Ra.  The Board unanimously approved the motion.

III. HOMEOWNERS FORUM

Ms. Brody was in attendance to seek reimbursement for her kitchen sink backup and a new garbage disposal.  Ms. Brody presented her case.  The Board will send her a letter with their decision on reimbursement after further investigation to the claim.

IV. MANAGERS REPORT

Ms. Maguire presented the financial statements for month ending December 31, 2008. Mr. Swedberg motioned to accept the financials statements as presented.  Seconded by Mr.
Whalen. Motion passed unanimously.

It was noted that Ms. Maguire emailed the entire Board of Directors the bank statements and reconciliation reports for their review the second week of January.

V. OLD BUSINESS

Ms. Maguire updated the Board on the A107/A207 water leak issue.

VI. NEW BUSINESS

A letter was received by the Cunningham Fire Department regarding a Director that attended a meeting in October unannounced.  The letter was reviewed by the Board.  

Mr. Whalen motioned to approve the Radiant Lighting Contract for 2009.  Seconded by Ms. Kill. Motion passed unanimously.

The Board reviewed the tree spray program from Groundmasters for 2009.  Ms. Ra motioned
to approve the bids submitted, seconded by Mr. Swedberg.  Motion passed unanimously.

Mr. Whalen motioned to have the pool and hot tub brought into compliance for the Virginia Graeme Baker Pool and Safety Act.  Seconded by Ms. Kill.  Motion passed unanimously. Ms. Maguire explained a claim submitted by a Renter.  Further investigation is being conducted by the Insurance Company. Several items were submitted for discussion by Ms. Kill.  The fence between the condos and the apartments will not be pursued at this time, due to costs and economy issues.  New trash enclosures have been tabled.  The majority of the Board feels that the current trash enclosures are adequate. Ms. Kill may have an issue with her front fascia board.  If there is an issue when she replaces her deck boards, she will contact management for repairs. The Board approved for Ms. Maguire to get costs on replenishing river rock throughout the property. The Board reviewed the bid to replace the building letter signs.  Ms. Maguire will get another bid and look for a different design for the signs.

VII. CORRESPONDENCE

A request to replace an Air Conditioner unit at J301 was reviewed.  Ms. Maguire explained that the painting contractor has submitted an insurance claim. An owner expressed interest in heading up a neighborhood watch program.  The Board agrees that this would be a great idea, but the owner must be instructed that they have no Board authority nor can they represent the Board or patrol the area in a law enforcement capacity. The Board reviewed email correspondence in Building M regarding a noise issue.  The owners have indicated that the noise has gotten better.

VIII. ADJOURNMENT

Ms. Kill made a motion to adjourn the monthly meeting at 7:42 p.m.  Ms. Ra seconded the motion. Motion passed unanimously.  

Respectfully submitted,

Kim Maguire, Community Manager