HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Monday, July 20, 2009

6:00 P.M.

I. CALL TO ORDER

The July 2009 meeting of the Board of Directors of the Hunter’s Run Condominium Association, Inc. was held on the evening of July 20, 2009 at the Aurora Municipal Building, Aspen Room, 15151 East Alameda Parkway, Aurora, Colorado.  The meeting was called to order at 6:10 p.m. by Vice President, Bonnie Ra.  Board Members present: Bonnie Ra, Mike Whalen, Mary Ann Kill, Bob Swedberg and Georgia Swearingen. Absent, Mike Westcott. and Mark Overton. Representing management: Kim Maguire with Premier Property Management, LLC.  Several homeowners in attendance.

II. HOMEOWNERS FORUM

Two homeowners were asked to be present at the meeting for the Board of Directors to help them mediate noise issues that they were having.  Both owners agreed to install sound proof elements in their units. Ms. Brody was in attendance to clarify a few issues.  It was noted that the ponds do have cat tails in them to oxygenate the water to keep it cleaner, however if it is disrupting the flow to the filter or causing blockage the cat tails will be removed.  Ms. Maguire will follow up with the Pond Contractor regarding the cattails.  Ms. Brody expressed her concern on under age children at the pool. She was instructed by the Board to call the police.

III. REVIEW AND APPROVAL OF MINUTES

The minutes from the June 30, 2009 meeting were reviewed.  Ms. Kill motioned to approve the minutes as presented. Seconded by Mr. Swedberg. The Board unanimously approved the motion.

IV. MANAGERS REPORT

Ms. Maguire presented the financial statements for month ending June 30, 2009. Mr. Swedberg requested that Ms. Maguire forward the RBC Dain Rauscher statements to the Board for review. Ms. Maguire will email the statement tonight after the meeting.  Mr. Swedberg motioned to accept the financials statements as presented.  Seconded by Ms. Ra. Motion passed unanimously. Ms. Maguire emailed the Board the operating checking and reserve savings account bank statements earlier in the month for the Board’s review. Ms. Maguire covered the delinquency report in detail with the Board.

V. OLD BUSINESS

Ms. Maguire informed the Board that over 100 concrete steps had been replaced in Building F, G and H. Management will monitor for future replacements.

VI. NEW BUSINESS

A letter from an attorney was reviewed. Ms. Maguire reported that the ceiling at A207 is schedule for repairs. Ms. Maguire reported ceiling repairs needed for a leak in G104. House Bill 09-1359 was reviewed with the Board: Per Section 1; A Reserve Study/Update will be conducted every five years or sooner at the discretion of the Board of Directors.  Funding for the Reserves will be based off of the study and a portion of the income from the homeowners dues will be set aside in a separate account for future capital expenditures. Per Section 2; All Board Members will have access to all emails, communications, financials, contracts, reports or opinions to or from board members, managing agents, attorneys or accountants employed by the board. Per Section 3; Future Committees and Committee Chairpersons appointments must conform to the governing documents of the Association. Ms. Ra will assist in the selection of new building signage.  Ms. Kill made a motion for the new signage not to exceed $10,000 in cost. Seconded by Ms. Swearingen. Motion passed unanimously.   Ms. Maguire submitted a proposal to repaint all wood stair treads with a sand finish.  Mr. Whalen proposed an iron lay over to be placed over the existing stair treads and presented photos to the board. The board discussed and agreed for more research for the lay over material for the stairs.  Mr. Whalen will work with Ms. Maguire to find a vendor and costs for the stair treads. Post lighting bid has been tabled at this time. A107 repairs have been made. Pool key cards for next year will be researched and presented to the Board for review and discussion. Chief Rhodes will be in attendance at the Hunter’s Run Annual Meeting in October. Ms. Kill motioned to ratify the previous electronic approval for various concrete work throughout the property. Seconded by Ms. Ra.  Motion passed unanimously. Ms. Maguire is getting three bids for the railing by the pool/cabana sidewalk. The trash dumpster enclosure bid was reviewed and discussed.  Ms. Maguire needs to confirm with Split Rail what the pricing based on per section means.

VII. ADJOURNMENT

Ms. Kill made a motion to adjourn the monthly meeting 8:32 p.m.  Ms. Ra seconded the motion. Motion passed unanimously.  

Respectfully submitted,

Kim Maguire, Community Manager