HUNTER’S RUN CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Monday, September 28, 2009

6:00 P.M.

I. CALL TO ORDER

The September 2009 meeting of the Board of Directors of the Hunter’s Run Condominium Association, Inc. was held on the evening of September 28, 2009 at the Aurora Municipal Building, Fletcher Room, 15151 East Alameda Parkway, Aurora, Colorado.  The meeting was called to order at 6:10 p.m. by President, Mark Overton. Board Members present: Bonnie Ra, Mike Whalen, Mary Ann Kill, Bob Swedberg, Georgia Swearingen and Mike Westcott. Representing management: Kim Maguire with Premier Property Management, LLC.  No homeowners in attendance.

II. HOMEOWNERS FORUM

There were no homeowners present.

III. REVIEW AND APPROVAL OF MINUTES

The minutes from the July 20, 2009 meeting were reviewed.  Mr. Whalen noted an error in verbiage to the minutes. Mr. Swedberg motioned to approve the minutes as corrected. Seconded by Ms. Ra. The Board unanimously approved the motion.

IV. MANAGERS REPORT

Ms. Maguire presented the financial statements for month ending August 31, 2009. Ms. Maguire will move Reserve Account monies to the Operating Account for Reserve Expenses for the exterior and interior maintenance.  Ms. Kill motioned to accept the financials as corrected. Seconded by Ms. Ra.  Ms. Maguire covered the delinquency report in detail with the Board.

V. OLD BUSINESS

There was no Old Business.

VI. NEW BUSINESS

The Board reviewed the draft of the 2010 Budget. Ms. Kill motioned to approve the proposed budget to be presented to the homeowners for ratification, seconded by Mr. Whalen.  Motion passed unanimously. A letter from an attorney representing a homeowner was reviewed.  No action needed to be taken. Two bids for electronic pool cards were reviewed and discussed and tabled to the next regular board meeting. The Board reviewed a bid for trim board and siding replacement in Buildings F, G and H. Ms. Ra motioned to approve the bid from Executive Coatings and if necessary increase the cost of the bid to $30,000 if needed when replacing warped siding, seconded by Ms. Kill.

Bids were reviewed for the replacement of four trash enclosures.  Ms. Kill motioned for the approval on the contractor recommended by Ms. Maguire not to exceed $18,634.00 seconded by Mr. Whalen.  Motion passed unanimously. Ms. Ra and Ms. Maguire will do more research regarding replacement and relocating the building signage for better exposure. Ms. Ra and Ms. Maguire will review other options for the pond area by Building M.  Ms. Maguire will contact homeowner Ms. Ebersole to see if she would like to assist in the planning and meeting with contractors, since Ms. Ebersole did such a great job with the pool plantings. Scott Pfeffer with Rhino Linings of Golden was present to discuss options for stairs and landings at the older buildings. After review of samples,  Ms. Kill motioned to try the product  at Building I and the Board can make a decision on the rest of the buildings after Building I is completed.  Seconded by Ms. Ra. Motion passed unanimously. Ms. Maguire presented the landscape bid.  It was noted that there was no cost increase and that Groundmasters would honor a two year contract at the same contract price as in 2009. Ms. Ra motioned to approve a two year contract with Groundmasters, seconded by Ms. Kill. Motion passed unanimously. The Snow Contract was reviewed the costs are the same as 2008/2009.  Ms. Ra motioned to approve the contract, seconded by Ms. Kill.  Motion passed unanimously. The tree wrap proposal was not accepted. Ms. Maguire instructed the Board to review the House Bill 1248 regarding emails. The Board reviewed the proposal to remove and replace the pool entrance handrail.  Ms. Ra motioned to approve replacement up to and not to exceed $2,105.00 with Ms. Maguire’s discretion on the best contractor.  Seconded by Ms. Kill. Motion passed unanimously. The proposal for the new light fixture replacement between I and J was reviewed.  Ms. Kill motioned to install the non-fluted light fixture.  Seconded by Ms. Swearingen. Motion passed unanimously with Mr. Swedberg abstaining. The proposal to replace the older building stair lights was reviewed.  Ms. Ra motioned to accept fixture LP11011.  Seconded by Mr. Swedberg. Motion passed unanimously. Board terms were discussed.  The Annual and Budget Ratification meeting will be held in the Aspen Room on October 19, 2009.  Official notice will be mailed to owners and the 2010 proposed budget will be posted on the HOA Website. Gene West with RBC Dain Rausher was in attendance to speak about the HOA funding.  Mr. West will be invited back to speak more about investments. Ms. Maguire updated the Board on the completion of the concrete replacement. There are continuing issues with vandalism to the Building K fence.  Ms. Maguire will contact the fence contractor to see if there are other alternatives to stop this from happening. The Board adjourned and went into Executive Session to discuss a legal issue regarding a homeowner.  The Board re-adjourned and motioned to sign the release form.

VII. ADJOURNMENT

Ms. Kill made a motion to adjourn the monthly meeting 8:32 p.m.  Ms. Ra seconded the motion. Motion passed unanimously.  

Respectfully submitted,

Kim Maguire, Community Manager