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Plum Creek North - Minutes of Meetings

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MINUTES OF THE 2010 ANNUAL and BUDGET RATIFICATION MEETING

PLUM CREEK NORTH MASTER HOMEOWNERS ASSOCIATION 

November 8, 2010 at 6:30 PM 

The 2010 Annual Meeting and Budget Ratification Meeting for the Plum Creek North Master Homeowners Association was held on the evening of November 8, 2010, beginning at 6:30 PM, at the Philip Miller Library, 100 S. Wilcox Street, Castle Rock, CO.  80104.  All homeowners had been notified of the time, date, and place of the Annual and Budget Ratification Meeting by mail at least 14 days in advance (notices were mailed to all homeowners on record on October 15, 2010).  Meeting agenda, proxy, Annual Disclosure Statement was included in the mailing along with the website and password information to review the proposed 2011 Budget.  

REGISTRATION/CALL TO ORDER/CONFIRMATION OF A QUORUM

Homeowners attending the meeting were asked to sign-in.  The meeting was called to order at 6:35 PM by President – David Littler.  Board members present were David Littler, Frank Gappa and Kerry Schalders.  Absent; Bill Esslinger. Representing management:  Kim Maguire of Premier Property Management, LLC.  

Kim confirmed for the Board that a quorum of voting members to include proxies were present, (20% total Members) There were 22 homeowners present in person at this meeting.

APPROVAL OF THE MINUTES OF THE NOVEMBER 9, 2009 ANNUAL / BUDGET RATIFICATION MEETING 

Ms. Freeman motioned to approve the Minutes of last year’s Annual and Budget Ratification Meeting dated November 9, 2009.  Mr. Smith seconded the motion.  Motion passed unanimously.

PRESIDENT’S REPORT

Mr. Littler presented the following Presidents Report: 

1). Update on The Highlands development, the lots were purchased by Richmond homes and ten homes are now built with four sold.  Front entrance landscape has been completed.  Many hours were spent reviewing and approving models by the ARC.

TREASURER’S REPORT

The financial statements ending October 31, 2010 were presented by Ms. Maguire.  Ms. Maguire also presented the Reserve Transfer Resolution in which any excess funds from the Operating Account would be transferred into the Reserve Savings account at the end of the year.  It was motioned by Ms. Layton that a transfer of funds would be reviewed and considered at the end of the year, 2010.  The motion was seconded by Mr. Wood.  Motion passed unanimously. 

RATIFICATION OF 2011 BUDGET

Ms. Maguire presented the 2010 Budget to all homeowners present at the meeting.  Ms. Maguire indicated that dues would stay at $3.00 per unit, per month.  The Budget was ratified as there were not 67% or more Members in attendance to reject the Budget.

ELECTION OF TWO DIRECTORS

It was noted that David Littler and Frank Gappa’s Board of Director terms were up.  Mr. Littler and Mr. Gappa opted to run again for another two year term.  A call for more nominations from the floor was ensued.  There were no nominations so Mr. Littler closed nominations from the floor.  Mr. Maddock motioned to vote by acclamation without having to fill out secret ballots, since only two Members were running and there were two Board positions open.  Motion was seconded by Mr. Smith.  Motion passed unanimously and the following Members were elected to the Board:

David Littler – term expiring 2012

Frank Gappa – term expiring 2012

In addition the following member’s terms expire:

Kerry Schalders – term expiring 2011

Sandra Tweed – term expiring 2011

Bill Esslinger – term expiring 2011

UNFINISHED BUSINESS

There was no unfinished business to discuss.

NEW BUSINESS

Thanks to the owners that remitted their proxies and to the owners that brought proxies of their neighbors who could not attend.

A cash prize drawing was held for the owner that was present at the meeting or mailed a proxy.  Gary Romero from the Players Crossing HOA name was drawn for the cash prize of $100.00.

Discussion was held regarding three lots by the Clubhouse house pool.  It was noted that those lots are not a part of this Master Association and all concerns should be brought to the attention of the Town.

ADJOURNMENT

A motion to adjourn the meeting at 7:00 P.M. was made and seconded.  Motion passed unanimously.

 

     Respectfully submitted,

    Kim Maguire, Community Association Manager

    Plum Creek North Master Homeowners Association, Inc. 

      

Attachments:  Incorporated herein by reference – 1) PCNMA Annual Meeting Agenda, 2) Plum Creek North Master Homeowners Association Financial Statements dated October 31, 2010 3) PCNMA 2011 Proposed Budget 4) PCNMA – Minutes November 9, 2009

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