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Plum Creek North - Minutes of Meetings

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PLUM CREEK NORTH MASTER HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES

February 4, 2013

Philip Miller Library
100 South Wilcox
Castle Rock, CO  80104

Great Southwest Construction Conference Room5:00 p.m.

I. CALL TO ORDER

The February 4, 2013 meeting of the Board of Directors for the Plum Creek North Master Homeowners Association, Inc. was held at 5:00 p.m. at the Philip Miller Library, in the Great Southwest Construction Conference  Room, Castle Rock, CO  80104.  The meeting was called to order at 5:00 p.m. Board President by David Littler. Board Members present; Dave Littler and Monte Tucker.     Absent; Frank Gappa. Representing management: Kim Maguire, CMCA with Premier Property Management, LLC.   No homeowners were in attendance.

II. APPROVAL OF MINUTES

The minutes from the September 24, 2012 meeting were reviewed.  Mr. Littler made a motion to approve the minutes, seconded by Mr. Tucker.  Motion passed unanimously.

III. REVIEW AND APPROVAL OF FINANCIAL STATEMENTS

The Board reviewed the financial statements as yearend 2012 and January 2013 to include the bank statements, summary and detail reconciliations, income statement, YTD income statement, check detail, A/R aging summary. Mr. Littler motioned to approve the financial statements as presented.   Seconded by Mr. Tucker.  Motion passed unanimously.  Ms. Maguire will work with the associations that are 30 days past due.  A demand letter will be sent to one delinquent HOA and the Board will waive late fees if that HOA signs up for Auto Payment.

IV. OLD BUSINESS

Mr. Tucker motioned to ratify the approval of the Inspection and Copying of Records, which was effective January 1, 2013.  Seconded by Mr. Littler.  Motion passed.

V. NEW BUSINESS

A. Mr. Tucker motioned to approve the management contract with Premier Property Management for another year.  It was noted that the entire Board approved the fee amount during the 2013 Budget review process.  Seconded by Mr. Littler.  Motion passed.

B. Mr. Tucker motioned to appoint Peter Rinehart on the ARC.  Seconded by Mr. Littler.  It was noted at an earlier meeting that Mr. Gappa was not in favor of the appointment.  Motion passed to have Mr. Rinehart serve on the Committee.

C. The Board reviewed a document titled “Standard Requirements For New Patio Homes”, they were requirements that the FVHOA Board submitted regarding new patio home building.  It was discussed that PCNMA should not formally adopt the architectural standards of any sub-association.  We need to maintain our discretionary authority on all submittals.  The Board encourages the FVHOA to rename the document from “Requirements”, to “Guidelines”.

VI. ADJOURNMENT

Mr. Littler made a motion to adjourn the meeting at 5:40 p.m., Mr. Tucker seconded the motion.  Motion passed unanimously. Next meeting dates: May 6, 2013

Respectfully submitted, Kim Maguire, CMCA®
Community Manager

 

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