PRENTICE AVENUE TOWNHOMES HOMEOWNERS ASSOCIATION, INC.
RESERVE FUND INVESTMENT POLICY
Adopted November 1, 2005
The following reserve fund investment policy has been adopted by the Prentice Avenue Townhomes Homeowners Association, Inc. ("Association"), pursuant to C.R.S. 38-33.3-209.5, at a regular meeting of the Board of Directors.
WHEREAS, the Board of Directors deem it in the best interest of the Association to protect and ensure the safety of the assets and capital improvements of the Association and those volunteers who participate in the investment process and to further provide guidance to those who offer investment services to the Association, including brokers/dealers, banks, consultants, savings institutions, and custodians.
WHEREAS, the following investment policy addresses the methods, procedures and practices which must be exercised to ensure effective and judicious fiscal investment management of the Association's reserve funds. This policy does not set forth: (1) the minimum reserve fund balance required of the Association pursuant to its governing documents; (2) any mandate for an annual reserve fund study; or (3) the tax consequences of the investment options contained herein.
NOW, THEREFORE, BE IT RESOLVED that the Association does hereby adopt the following policies and procedures for the investment of the Association's reserve funds:
I. Investment Objectives
All funds which are held for capital expenditures as a part of the reserve fund shall be deposited and invested by the Association in accordance with Colorado State Statutes and resolutions enacted by the Association's Board of Directors in a manner to accomplish the following objectives:
A. Safety of Funds: Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital, with the objective of mitigating credit risk and interest rate risk.
1. Credit Risk: The Association will minimize credit risk, (i.e. the risk of loss due to the failure of the financial institution by:
a. Limiting investments to the safest types of investments as provided for herein;
b. Pre-qualifying the financial institutions, brokers/ dealers, and advisors with which the Association does business, if necessary and
c. Subject to the limitations herein, diversifying the investment portfolio so that potential losses on individual securities will be minimized.
2. Interest Rate Risk: The Association will minimize the risk of the market value of investments in the portfolio due to changes in general interest rates by:
a. Structuring the investment portfolio so that investments mature sufficiently close to cash requirements for ongoing operations, thereby minimizing the potential need to sell investments prior to maturity; and
b. Investing all funds primarily in short- to intermediate-term investments, and approved money market mutual funds.
B. Liquidity of Funds: The investment portfolio shall remain sufficiently liquid to meet all planned reserve fund expenditures for the following fiscal year. To ensure that adequate reserve funds are available to pay the Association's reserve expenditures, annual reserve fund investments shall reasonably match the planned reserve fund expenditures for the following fiscal year.
C. Types of Investments: The reserve fund portfolio shall consist largely of Money Market Accounts and/or Certificates of Deposit.
D. Yield: The Association's portfolio shall earn a competitive market rate of return on available funds throughout budgetary and economic cycles. In meeting this objective, the Association, through the Board of Directors, will take into account the Association's investment risk, constraints, and cash flow needs. The 90-day Treasury Bill shall serve as the benchmark for comparison and analysis of the Association's reserve fund investment yield.
II. Delegation of Authority
Responsibility for conducting investment transactions for the Association resides with the Treasurer. The President of the Board of Directors will be considered an authorized person to assist the Treasurer in performing investment management, cash management, or treasury functions. Persons authorized to transact investment business for the Association are limited to these two officers. The Treasurer will provide a copy of this investment policy to all of the Association's investment service providers. Association Members will receive a copy of this investment policy from the Treasurer upon request.
The Treasurer may engage the support services of outside professionals, subject to the availability of budgeted funds and approval from the Board of Directors. Such services may include engagement of financial advisors in conjunction with debt issuance, cash management, portfolio management support, special legal representation, and third party custodial services.
The Board of Directors, through external auditors, will periodically review the compliance of the investment management practices with this reserve fund investment policy. Further, the Board of Directors shall provide a copy of this policy to the newly elected Treasurer at the assumption of office.
III. Ineligible Investments and Transactions
The Association shall not invest in the following asset class(es):
(a) Individual stocks;
(b) Equity mutual funds domestic or foreign;
(c) Mutual funds consisting of bonds or mortgages and or derivatives;
(d) Options on equity, debt or commodities;
(e) Floating rate securities or floating rate certificates of deposit; and
(f) Investment in a single institution in excess of FDIC insurance limits.
